Roles & Meeting Agenda

At 6:00 p.m. the meeting is called to order by the President or Designee

Introductions: all around the room

The host who conducts the entire program for the evening and introduces each participant. During the week prior to the meeting, the Toastmaster contacts all those on the agenda to confirm their participation, get the title of their speech, and discuss their introduction. The Toastmaster should arrange for the duplication and distribution of agendas to all the meeting participants.
Also assisting the Toastmaster are the:
  • Timer
Trains members to express their thoughts within the given time interval. The Green signal indicates that the minimum target has been hit, Yellow indicates the midpoint, and Red indicates that it is time to wrap it up.  These signals stay posted until the next signal goes up.
Signal Speech Table Topic Evaluation
Green 5 min. 1 min. 2 min.
Yellow 6 min. 1:30 min. 2:30 min.
Red 7 min. 2 min. 3 min.
  • Grammarian
Listens specifically for the use of proper grammar and any ‘filler’ words.
  • Cobweb Cleaner
Fires up the synapses by providing an educational tip, a tasteful joke, an eloquent quote, or a thoughtful story. The longest journey begins with a click to the Resources Page.
  • Word of the Day
is presented so that we may enhance our everyday vocabulary. Dictionaries and e-mail word-of-the-day services can be found on the Resources Page.

The meeting features prepared speeches. The directions on the preparation and the objectives for these speeches come from the Pathways Learning Experience, the Communications & Leadership Manual or one of several of the Advanced Manuals. The Toastmaster introduces the Speakers, Evaluators, and General Evaluator.

The typical meeting features speakers who have prepared speeches of approximately 5 to 7 minutes in length. To assist the Toastmaster and the VP Education, the week before the meeting, speakers should provide the speech title and a brief bio.  Speakers receive an evaluation from the assigned evaluator.

Table Topics Master

The purpose of Table Topics is to give all members and guests the opportunity to speak with the added challenge of thinking on their feet.  Each response should be between 1-2 minutes.  All are welcome to participate including guests.

Having listened attentively to the speeches, the evaluators note what strengths the speaker has and areas upon which the speaker might try to improve. This evaluation should be between two and three minutes. At the request of the speaker, there may be an “open evaluation” where the entire audience is invited to give feedback.
General Evaluator
Assisted by the Timer and the Grammarian and the Target for General Evaluation, the General Evaluator motivates the Toastmaster, Table Topics Master, Table Topics Participants, and the Evaluators by providing constructive suggestions for improvement and acknowledgement of what was done well.

The Toastmaster returns control of the meeting to the President or Designee for announcements and new business.

Next Meeting: See our Calendar
Adjournment at 7:30 pm.