Duties of Officers

President

  • Serves as Club’s chief executive officer, responsible for general supervision and operation of the Club.
  • Presides at Club meetings.
  • Directs Club in way which meets educational growth and leadership needs of members.
  • In cooperation with executive team, establishes long-term and short-term plans for Club growth.

Vice President Education

  • Responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals.
  • Directs planning, organization, and implementation of Communication and Leadership, Speechcraft, and other educational programs.
  • Schedules speeches, signs Communication and Leadership manuals, updates Member Progress Charts, and reports educational program completions promptly to World Headquarters.
  • Coordinates recognition of member achievement.
  • As second-highest ranking Club officer, presides at Club and executive committee meetings in absence of the President.
  • Ensures that each new member receives orientation to the Toastmasters educational program, including assignment of mentors and new member induction.

Vice President Membership

  • Plans, organizes, and implements a continuous marketing effort which ensures that the Club maintains or exceeds a charter membership level.
  • Works with groups inside and outside of Toastmasters to promote Club membership and membership retention.
  • Maintains accurate membership roster and attendance records.

Vice President Public Relations

  • Develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guest and the general public.
  • Responsible for internal and external public relations for the Club, including but not limited to:
    • preparing and distributing news releases regarding Club activities;
    • working with Club officers to develop literature about the Club;
    • representing Club with the media.
  • Works with the Club Newsletter Editor and Sergeant-at-Arms to maintain an effective program of internal Club communication.

Secretary

  • Responsible for Club records and correspondence.
  • Custodian of Club constitution, bylaws, and all other official Club documents.
  • Submits updated membership and officer records to World Headquarters.
  • Prepares and mails orders for Toastmasters supplies.
  • Records and reads minutes of Club meetings and Executive Committee meetings.
  • In coordination with the Vice President Membership, submits all new, transfer, and reinstated memberships on application (Form 400) to World Headquarters.
  • Submits names of newly elected officers to World Headquarters within ten days following election.

Treasurer

  • Responsible for development and execution of financial policies, procedures, audits, and controls.
  • Receives and disburses funds in payment of all obligations.
  • Develops and recommends budget to Club Executive Committee.
  • Notifies members of dues payable and collects dues.
  • Along with the Vice President Membership and Club Secretary, ensures semiannual membership reports, dues, and membership roster are submitted to World Headquarters and received by the appropriate due date.

Sergeant-at-Arms

  • Responsible for serving as master host and making proper physical arrangements for all Club meetings.
  • Coordinates with Vice President Public Relations and Vice President Membership to ensure that each member and guest is welcomed at club meetings.
  • Responsible for orderly conduct of meeting, including:
    • arranging meal service,
    • meeting room layout,
    • setting out materials and equipment,
    • collecting ballots,
    • tallying votes,
    • controlling Club property between meetings.

Immediate Past President

  • Provides guidance and serves as resource to Club officers and members.
  • Chairs the Nominating Committee.
  • Assists in the preparation of Club Success Plan and promotes Club’s efforts to become a Distinguished Club.