Duties of Officers

Tea PartyPresident

  • Serves as Club’s chief executive officer, responsible for general supervision and operation of the Club.
  • Presides at Club meetings.
  • Directs Club in way which meets educational growth and leadership needs of members.
  • In cooperation with executive team, establishes long-term and short-term plans for Club growth.

Vice President Education

  • Responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals.
  • Directs planning, organization, and implementation of Communication and Leadership, Speechcraft, and other educational programs.
  • Schedules speeches, signs Communication and Leadership manuals, updates Member Progress Charts, and reports educational program completions promptly to World Headquarters.
  • Coordinates recognition of member achievement.
  • As second-highest ranking Club officer, presides at Club and executive committee meetings in absence of the President.
  • Ensures that each new member receives orientation to the Toastmasters educational program, including assignment of mentors and new member induction.

Vice President Membership

  • Plans, organizes, and implements a continuous marketing effort which ensures that the Club maintains or exceeds a charter membership level of 20 members.
  • Works with groups inside and outside of Toastmasters to promote Club membership and membership retention.
  • In coordination with Club Treasurer, (and the Club Secretary – ed.), responsible for prompt submission to World Headquarters of Club’s semiannual report (including membership list and dues payment).
  • Provides for recognition of Toastmasters who contribute to increase of membership in Toastmasters International.
  • Maintains accurate membership roster and attendance records.
  • Chairman of Club Membership Committee.

Vice President Public Relations

  • Develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guest and the general public.
  • Responsible for internal and external public relations for the Club, including but not limited to:
    • preparing and distributing news releases regarding Club activities;
    • working with Club officers to develop literature about the Club;
    • representing Club with the media.
  • Works with the Club Newsletter Editor and Sergeant-at-Arms to maintain an effective program of internal Club communication.

Secretary

  • Responsible for Club records and correspondence.
  • Custodian of Club constitution, bylaws, and all other official Club documents.
  • Submits updated membership and officer records to World Headquarters.
  • Prepares and mails orders for Toastmasters supplies.
  • Records and reads minutes of Club meetings and Executive Committee meetings.
  • In coordination with the Vice President Membership, submits all new, transfer, and reinstated memberships on application (Form 400) to World Headquarters.
  • Submits names of newly elected officers to World Headquarters within ten days following election.

Treasurer

  • Responsible for development and execution of financial policies, procedures, audits, and controls.
  • Receives and disburses funds in payment of all obligations.
  • Develops and recommends budget to Club Executive Committee.
  • Notifies members of dues payable and collects dues.
  • Along with the Vice President Membership and Club Secretary, ensures semiannual membership reports, dues, and membership roster are mailed to World Headquarters and received by April 10 and October 10.

Sergeant-at-Arms

  • Responsible for serving as master host and making proper physical arrangements for all Club meetings.
  • Coordinates with Vice President Public Relations and Vice President Membership to ensure that each member and guest is welcomed at club meetings.
  • Responsible for orderly conduct of meeting, including:
    • arranging meal service,
    • meeting room layout,
    • setting out materials and equipment,
    • collecting ballots,
    • tallying votes,
    • controlling Club property between meetings.

Immediate Past President

  • Provides guidance and serves as resource to Club officers and members.
  • Chairs the Nominating Committee.
  • Assists in the preparation of Club Success Plan and promotes Club’s efforts to become a Distinguished Club.